Last Updated: May 29, 2020
This document sets out the terms and conditions between the Precision Medicine World Conference (“PMWC LLC”) and you when you purchase a ticket, sign up to exhibit, etc or register for any event or conference organized by PMWC LLC or participate in any survey of PMWC LLC’s you are agreeing to comply with and be bound by these terms and conditions. You should read this document carefully. PMWC LLC reserves the right to change these terms and conditions at any time. Any amended terms and conditions will be posted to this website. This updated version of terms and conditions for PMWC LLC is applicable from May 19, 2020.
The Precision Medicine World Conference is organized by PMWC LLC, an American company, which is in the main business of organizing medical conferences including, but not exclusively, under the brand names (PMWC) and builds conference related software.
Declaration of Consent
I hereby give my consent for PMWC LLC (and its subsidiaries) to collect, process and use my personal data for the purposes of processing the purchase of my ticket and for any other use to which I have consented. This information will be used for the purposes of processing ticket sales and compiling delegate lists which will be published on our websites and across any relevant online portals, websites or platforms, and circulated by email to our email database, which includes all past and current delegates. If you do not wish your name, photograph, country where based and company name to appear on the delegate list please email [email protected]
1. PURCHASING TICKETS
I hereby give my consent for the mandatory and voluntary data collected from me in the course of purchasing and or registering for tickets sold by PMWC LLC (and/or other group companies). I further give my permission for my user account details to be stored. I acknowledge that I may provide PMWC LLC a reasonable timeframe to remove my details at any time that I no longer wish them to be stored. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose. Should you wish your data to be removed you must request PMWC LLC to do so in writing. Requests will be processed within a 30-day period. A processing fee of $25 may be required. Requests can be emailed to [email protected] or addressed to: PMWC LLC
1456 Fowler Lane
Los Altos, CA 94024, USA
2. ONLINE SURVEYS
I hereby give my consent for PMWC LLC to store any voluntary information I may provide in the course of participating in an online survey. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose.
3. TICKET REGISTRATION
I hereby give my consent for PMWC LLC to use for the purposes of processing complimentary or otherwise ticket registration the mandatory data and any voluntary data I provide when registering a complimentary admission ticket. I further give my consent for the voluntary data provided. I acknowledge and accept that my data will be used for commercial purposes in accordance with this Data Protection Policy and Declaration of Consent and will be retained and stored for this purpose. If registering for an exhibit at PMWC, I understand that my exhibit space will be unfurnished and I will have to provide various items coordinated with the PMWC Decorator to furnish the space.
4. EVENT INFORMATION
I acknowledge that PMWC LLC will not provide transport or travel expenses to or from any event or conference. I acknowledge that PMWC LLC will consider but not guarantee exhibiting startups’ requests for day changes at any event or conference.
5. USE OF PERSONAL DATA FOR ADVERTISING PURPOSES
PMWC LLC will not share your name, address, e-mail address, credit card information or personal information to any third party without your permission. I hereby give my consent for PMWC LLC (and subsidiaries) to store the following types of data as a profile for internal purposes: Mandatory and voluntary data collected when purchasing tickets. Mandatory and voluntary data collected when registering a complimentary admission ticket as well as the date of the ticket registration.
Voluntary disclosures when participating in online surveys.
If I have opted-in to receive email communication about related events I give consent for PMWC LLC or subsidiary companies to analyze and use the data for the purpose of targeted advertising communications to me on relevant topics and products in connection with PMWC LLC or subsidiary events and promotions. If I have provided my mobile telephone number I consent to PMWC LLC or subsidiary companies to contact me by SMS in relation to events for which I am purchasing a ticket or registering an expression of interest. I furthermore consent to the mathematical and statistical analysis of my personal data for advertising purposes (scoring). However, my e-mail address may be used for advertising purposes only with my express consent. I also give my consent for my data to be updated and supplemented with additional data. Accordingly, I give my consent for PMWC LLC (and subsidiaries) to collect data relating to me personally from public domain sources and to store these along with my personal data that are already under the control of PMWC LLC (and subsidiaries). I give my consent for PMWC LLC (and subsidiaries) to analyze this newly collected data together with the data already under their control and to use the same for the purpose of targeted advertising communications to me on relevant topics and products in connection with trade fairs and/or exhibitors of interest.
When personal information (e.g. name, e-mail address, work address, phone numbers and other contact information) is provided through the PMWC LLC website or directly to us by e-mail you give consent to PMWC LLC for:
Processing and administering your personal data to perform all necessary actions to give effect to your request or instructions
Retaining a record of incoming and outgoing communications (e.g. email) to process your personal data as outlined in this Privacy Statement.
PMWC LLC may also collect the following information about you:
Information that you provide by filling in forms on our site.
Name and physical shipping, contact and payment addresses.
Email address and telephone numbers
Credit card, debit card or bank information.
Date of birth
Tax identification or VAT number (if applicable)
Social Media profiles, e.g. Facebook, Twitter, Linkedin
If you contact us we may keep a record of that correspondence. Information we receive from credit reference and fraud detection agencies or other third parties we may use to verify your information. We may ask you to complete surveys for research purposes, although you do not have to respond to them. Your personal preferences related to events and information that you share with us with your consent via third parties such as Facebook correspondence, testimonials, photos, blogs, writings, customer satisfaction surveys or customer service communications that you may send us.
Right of Access
You have a right to be given a copy of any of your personal data held by PMWC LLC in accordance with section 4 of the Data Protection Acts subject to certain exceptions. Requests for a copy of your personal data can be emailed to [email protected] or addressed to: PMWC LLC
1456 Fowler Lane
Los Altos, CA 94024, USA
Right of rectification or erasure
If PMWC LLC hold incorrect information about you which was originally submitted by you through this website, you have the right to have the data amended. Further, you have the right to have any information you have sent to us via this website erased. To request your right to rectification and/or erasure please send your request to [email protected] or addressed to: PMWC LLC
1456 Fowler Lane
Los Altos, CA 94024, USA. Request should include:
Your name and address.
A description of the specific personal data you wish rectified.
Please note that PMWC LLC is not required to rectify or erase your data where doing so would prevent you from meeting your contractual obligations to PMWC LLC or where PMWC LLC is required to process (including retaining) your personal data for a lawful purpose in accordance with the Data Protection Acts. In the event of any conflict between these terms and the provisions of the Data Protection Acts, the Data Protection Acts shall prevail.
The security of your Personal Information is important to us. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Personal Information, PMWC LLC cannot guarantee its absolute security and cannot accept any liability where the security of your Personal Information is compromised. The security of your personal information is important to us. When you enter sensitive information (such as credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (TLS/SSL).
Changes to this Policy
PMWC LLC reserves the right to modify this Data Protection Policy and Declaration of Consent at any time. Any changes will be posted on here or other places we deem appropriate so that you are aware of the changes.
Once a successful purchase transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the purchaser. For some ticket types it may be necessary to complete required information – such as attendee name – before the tickets can be issued. The ticket acts as a receipt for the transaction and can be used to redeem entry at the event listed on the ticket. A printed hard-copy ticket or an electronic soft-copy ticket detailing the reference number can be used to register at the event.
6. REFUND AND CANCELLATION POLICY
All purchases of tickets for conferences and events (including hotel rooms if applicable) are non-refundable in their entirety. Your ticket remains the property of PMWC LLC and is a personal revocable license, which may be withdrawn, and admission refused at any time upon a refund of the printed registration price. In the unlikely event of cancellation of a conference or event the liability of PMWC LLC is limited to the share of paid registration fees that remains after credit card and payment processing fees have been incurred and deducted. It is strictly forbidden for any company, organization or attendee to attempt to host or organize any event in conjunction with, contiguous to or purporting to be related to PMWC or its affiliates without the express prior permission and co-operation of PMWC LLC. In the event of breach of these terms any tickets purchased by the organizer and their affiliates will be rendered null and void. PMWC LLC reserves their right to take such legal action including a claim for damages as may be appropriate. The tickets purchased (including hotel rooms if applicable) are for your own personal use or that of your business only and may not be re-sold or transferred for commercial gain or under any circumstances, including but not limited to use as part of any promotion or competition. Where there has been any re-sale/transfer or attempted re-sale/transfer of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect. We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket broker or tout. PMWC LLC reserves the right to refuse admission to any event or conference for any behavior, which it deems unacceptable, or for breach of the terms and conditions. PMWC LLC reserves the right to refuse admission to any event or conference for any behavior, which it deems unacceptable, or for breach of the terms and conditions. PMWC LLC will not be responsible for any tickets that are lost or stolen. The unauthorized use of photographic and recording equipment at events and conferences is prohibited. You consent to film and sound recording as attendees at any event or conference. PMWC LLC and its subsidiaries will not be liable for any loss injury or damage to any person or property howsoever caused (save for death or personal injury as a result of PMWC LLC’s negligence or for any other type of liability that cannot by law be excluded or limited.) PMWC LLC will not be liable for the granting of any visas that are required to attend any event or conference. In the event that an attendee’s visa is not granted tickets will not be refunded for any event or conference. If an individual seeks a refund on general attendee tickets that were purchased before their startup ticket was purchased, PMWC LLC will not grant a full refund when the general attendee ticket price has increased beyond the startup ticket price. Name changes will be facilitated free of charge up to 30 days prior to the commencement of the event so long as the complete information is provided for whom the ticket is requested to be transferred to. No name changes will be facilitated 30 days prior to the commencement of the event and the ticket price will be forfeited. For questions about registration or assistance with any registration problems, please contact us at [email protected] . If you have been selected to volunteer at the event but have already bought a ticket, you are not eligible for a refund.
AMENDMENT TO TRANSFER & REFUND POLICIES – Last Updated Sep 18, 2020
Valid for new purchases starting May 19th, 2020. For PMWC 2021 Silicon Valley only (currently scheduled for June 16-18, 2021). (i) For ANY REASON, you may transfer a PMWC ticket/exhibit/etc to a future PMWC by 5/1/21 without fee. A ticket may also be transferred to another person who qualifies under the same ticket type by 5/1/21. Notify [email protected] before then. Limit of 1 transfer per ticket/benefit. A transferred ticket may not be refunded. (ii) For a COVID related concern, you may request a refund on your ticket for the full amount paid minus the transaction fees (roughly 3-5% depending on the credit card issuer, country, currency -see full details) by 3/1/21. PMWC pays this transaction fee at the point of sale and is not refunded to PMWC upon Refund. Notify [email protected] before then. As a reminder, a ticket transfer is possible and is feeless, see (i) above. If you utilize ANY privilege or benefit of being a PMWC attendee, including but not limited to an early access chat with other attendees or higher-level access to PMWC Virtual, etc then you automatically forgo your option for a refund (but may still transfer tickets). (iii) Outside of the above transfer/refund policy, the only transfer or refund that can be made is in the event the conference is moved to a new date in which all tickets/exhibits/etc benefits would automatically be moved to the new dates without an extension to the refund or transfer policies.
7. EVENT CANCELLATION, POSTPONEMENT & SUBSTITUTION POLICY
PMWC LLC is not responsible for any loss or damage as a result of a substitution, alteration, cancellation or postponement of an event. PMWC LLC shall assume no liability whatsoever in the circumstances that an event is cancelled, rescheduled or postponed due to a fortuitous event, Act of God, pandemic, unforeseen occurrence or any other event that renders performance of an event impracticable, illegal or impossible. For purposes of this clause, a fortuitous event shall include, but not be limited to: war, fire, labor strike, pandemic, extreme weather or other emergency. Please note that while speakers and topics are confirmed at the time of publishing, circumstances beyond the control of the organizers may necessitate substitutions, alterations or cancellations of the speakers and/or topics. As such, PMWC LLC reserves the right to alter or modify the advertised speakers and/or topics if necessary without any liability to you whatsoever. Any substitutions or alterations will be updated on our web page as soon as possible.
9. GENERAL CLAUSES
a. PMWC LLC shall be entitled to delegate the duties provision of its obligations under this Agreement.
b. No other terms shall apply to this Agreement and these terms contain the entire agreement and understanding between us in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these terms. However, nothing in these terms purport to exclude liability for any fraudulent statement or act. c. If any part of the terms herein shall be deemed unlawful, void or for any reason unenforceable then that provision shall be deemed to be severable from these terms and shall not affect the validity and enforceability of any of the remaining provisions of the terms. You agree not to:
• Use the Website (or any part of it) for any illegal purpose and agree to use it in accordance with all relevant laws;
• Upload or transmit through the Website (i) any computer viruses, macro viruses, trojan horses, worms or anything else;
• Use the Website in a manner which (i) may cause the Website to be interrupted, damaged, rendered less efficient or such designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or (ii) any material which is defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) that the effectiveness or functionality of the Website is in any way impaired or (iv) violates or infringes the rights of any person, firm or company (including, but not limited to, rights of intellectual property, rights of confidentiality or rights of privacy) of the Website;
• Create or publish a hypertext link to any part of the Website or attempt any unauthorized access to any part or component;
• Copy or distribute any part of the Website in any medium without our prior written consent; and
• Alter or modify any part of the Website other than as may be reasonably necessary to use the Website for its intended use.
• We reserve the right to: Modify or withdraw, temporarily or permanently, the Website (or any part of it) with or without notice to you.
• Change these Terms from time to time. Your continued use of the website (or any part of it) following such change shall be subject to and including the changes made to the terms from time to time.
• Monitor any activity and content associated with the Website.
• We may investigate any reported violation of these Terms to confirm that we shall not be liable to you or any third party for any modification to or withdrawal of the Website; and/or deemed to be your acceptance of such change. It is your responsibility to check regularly to determine whether the Terms have been changed. If you do not agree to any change to the Terms then you must immediately stop using the Website; and/ or complaints relating to the Website and take any action that we deem appropriate (which may include, but is not limited to, issuing warnings, suspending, terminating or attaching conditions to your access and/or removing any materials from the Website)
10. LIMITATION OF LIABILITY
Whilst we will use reasonable endeavors to verify the accuracy of any information we place on the website, we make no warranties, whether express or implied in relation to its accuracy. The Website is provided on an “as is” and “as available” basis for your information and personal use only without any representation or endorsement. Unless specified in separate terms and conditions relating to a particular product or service, we make no warranties of any kind, whether express or implied, in relation to the Website, or products or services offered on the Website whether by us or on our behalf (including free software downloads) including but not limited to, implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security, accuracy, condition or completeness, or any implied warranty arising from course of dealing or usage or trade You acknowledge that we cannot guarantee and therefore shall not be in any way responsible for the security or privacy of the Website and any information provided to or taken from the Website by you.
You agree to be fully responsible for (and fully indemnify us against) all claims, liability, damages, losses, costs and expenses, including legal fees, suffered by us and arising out of any breach of the terms by you or any other liabilities incurred by us arising out of your use of the website, or use by any other person accessing the website using your pc or internet access account. Intellectual property and right to use: You acknowledge and agree that all copyright, trademarks and all other intellectual property rights in all material or content contained within the Website shall remain at all times owned by us or our licensors. You are permitted to use this material only as expressly authorized by us. We reserve all rights not expressly granted in and to the Website and the content in the Website.
PMWC LLC shall not be responsible for any damages or inability to provide you with the use of the event premises as agreed, if such inability is due to acts of God, fire, earthquake, strikes, pandemic, labor disputes or other causes beyond the control of PMWC LLC. PMWC LLC shall not be responsible for damages caused directly or indirectly by your invitees or your patrons. Neither shall PMWC LLC be responsible for property you or by your invitees/ patrons brought upon the premises. An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable. By visiting a PMWC conference (PMWC LLC) you voluntarily assume all risks related to exposure to COVID-19 and PMWC LLC or its vendors and partners are not responsible for anyone contracting COVID-19 at a PMWC conference.
13. PARKING NOTICE
PMWC LLC cannot guarantee parking availability in the adjacent parking garages due to major events that may potentially be held in Levi’s Stadium. All reasonable efforts will be made to locate alternative parking for the use of attendees.
14. GOVERNING LAW, VENUE
These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of California. Any dispute under PMWC LLC’s terms and conditions shall be subject to mediation in the County of Santa Clara.